Introducing Scheduled Captures: Automating Web Evidence Collection for Legal Professionals

Today, we're excited to announce Scheduled Captures, a powerful new feature that automates the process of collecting web evidence on a schedule that suits your needs.

👉  Watch a 2 minute demo here the get started.

The Challenge of Consistent Documentation

Legal professionals have shared with us that manually capturing web content at regular intervals presents several challenges:

• It's time-consuming and easy to forget
• It pulls resources away from higher-value legal work
• Missing a scheduled capture can create gaps in evidence
• Coordinating regular captures across a legal team is difficult

Our Scheduled Captures feature directly addresses these pain points by automating the entire process.

How Scheduled Captures Works

With Scheduled Captures, you can schedule automatic webpage, video, or document captures on a daily, weekly, monthly, or custom recurring basis. The feature works with all standard web captures—though not currently with social media—and maintains the same legally defensible format and comprehensive metadata that Page Vault is known for.

Setting up a recurring capture is simple:

1. Navigate to the Page Vault Portal
2. Select "Batch" and choose your capture type
3. Configure your capture settings
4. Toggle on “Schedule" and set your preferred schedule
5. Click "Start" to activate and access all scheduled jobs in your Job History tab 

Once scheduled, your captures will run automatically at your specified times, with results appearing in your designated folders.

Real-World Applications

IP and Trademark Protection

For IP attorneys, consistent monitoring is essential. With Scheduled Captures, you can:

• Schedule weekly captures of potential infringers' websites to build chronological evidence
• Document competitors' use of similar marks over time
• Create evidence timelines showing how long infringement has been occurring
• Monitor your clients' own digital assets to establish consistent use of their marks

Evidence Preservation

Websites can change without notice. Scheduled Captures ensures you have documentation before critical changes occur:

• Capture e-commerce sites regularly to document product offerings and pricing
• Schedule regular captures of terms of service and privacy policies
• Document website content that may be relevant to pending or anticipated litigation
• Create historical records of website content for future reference

Compliance Verification

For matters involving compliance requirements, Scheduled Captures provides reliable documentation:

• Verify ongoing compliance with settlement agreements
• Document regulatory compliance for websites in heavily regulated industries
• Monitor changes to ensure continued adherence to legal requirements
• Create audit trails of digital content for compliance reviews

The Technical Advantage

Each scheduled capture maintains Page Vault's renowned technical standards:

• Full metadata preservation
• Digital signature verification
• Affidavits available by request 
• Complete chain of custody documentation

This ensures that your automated captures meet the same evidentiary standards as manually initiated ones.

A New Era of Efficiency

By eliminating the need for manual scheduling and execution of regular captures, Scheduled Captures represents a significant efficiency gain for legal teams. At Page Vault, we're committed to continually improving how legal professionals collect and manage web evidence. Scheduled Captures is the latest step in that journey, and we're excited to see how it transforms your practice.

Scheduled Captures are now available to all Page Vault users. To learn more about how this feature can streamline your web evidence collection, contact your account manager or reach out to our support team at support@page-vault.com.